Activity: Launch Meeting
The purpose of this meeting is to introduce the Systems Evaluation Protocol and begin working through some of its initial steps. This is a working meeting or “workshop,” and should include all members of the working group who will be involved in the evaluation planning process for the coming year. Other stakeholders, including organization administration need not attend the entire workshop. However, inviting these stakeholders to participate in conversations around program boundaries may be useful. This initial workshop could take on a variety of different formats depending on the needs of the working group. In some cases, the “launch” meeting might last several days and include the completion of a majority of the steps in the Protocol. In other instances, the working group may decide to work through only the steps described in “Stage 2” of this Guide, pausing to take time to revise and share their program model with stakeholders. The introductory meeting and “evaluation café” activity presented earlier help to establish expectations for the evaluation partnership and a working definition for “evaluation.” Though these concepts will be revisited, the launch meeting is the time when these expectations and ideas are first put into practice.
Additional meetings will not be listed specifically in this Guide because there is no specific timeline for the completion of the steps in this Protocol. However, an example timeline of workshops is provided below:
|
January |
February |
May |
July |
September |
|
Introductory Meeting |
Steps 2.01 – 3.02 |
Steps 3.03 – 3.06 |
Steps 3.04, 3.07-3.08 |
Steps: 3.09 |