Evaluation Planning – 1.03 Internal Stakeholders
An important first step in the launch of the EP is to bring together the internal stakeholders of the organization and its programs in an introductory meeting. This typically goes beyond the working group to include directors, administrative staff, and staff from the target and other programs in the organization. The introductory meeting will help the organization understand the process, and what to expect as a result of participation. Not all of the people attending this meeting will participate in each and every step of the process, but it is particularly important that this first meeting be inclusive. One of the most common challenges of implementing the SEP is working with organizations and staff who hold inaccurate expectations about the process. Though the MOU does address many of these on paper, we have found that it is essential to talk directly with stakeholders and participants, either in person or over the phone. This way, the Evaluation Champion has the opportunity to address any questions that may arise early in the process. One way of addressing these issues and allowing expectations, questions and concerns to be expressed is to use an activity such as the “Evaluation Café” .